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18th ANNUAL STONERIDGE PROPERTY OWNERS ASSOCIATION ANNUAL MEETING MINUTES – HELD DECEMBER 6, 2016 AT THE OFFICE OF GRANVILLE MANAGEMENT INC.,
TRAVERSE CITY, MI
Present: Frank & Hilda Ksystiniak, Nancy Bathke, Ron Reamer, Tim Webb, Lisa Burchfield, Tom Pointe, Walter & Joann Wilczynski, Charles Brammer, Duane Groesser, Joan Studzinski, Bob Haines.
Tom Pointe called the meeting to order at 1:02 p.m. Tom took roll call and everyone introduced themselves. It was noted that only 11 unit owners were present, thus not constituting a meeting quorum which is 51% (78 owners) of 155 owners. Discussion took place concerning the need to amend the Association documents for the purpose of changing the annual meeting date, and the required percentage of owners needed at the annual meeting to establish quorum. Tim to email draft amended language to the Board for review/comment. A vote of the members to amend the language in the documents will be presented to the owners with the 2016 dues invoice.
There was no motion to approve/amend the 2014 Annual Meeting minutes due to the fact that there wasn’t a meeting quorum established at the meeting.
President’s Report – Tom recapped what projects were completed since the last annual meeting. Repairs to the main entrance signage were completed. Siler’s Landscape & Irrigation performed very well on the ground services needs. Mr. Mark Hoffmeister (Tech Pros) continues to service and update the Stoneridge website. Mark stated that he will add features to the website to allow the members to vote on issues, add a subscribe button to make it easier for members to sign up to receive Association news. Mark will also take a look at the features included on the Nextdoor.com website, and may implement some of their features on the existing website for the Association. Mark reminded everyone that subdivision information will be sent by both e-mail and will also be available on the website. Mark also reminded everyone that the website address is, www.stoneridgetc.com and if any members have any questions about the website, they should go to the “contact us” section to request help.
Tim Webb covered the 2015 budget figures compared to the actual expenses as of December 6, 2015, and presented the proposed 2016 operating budget figures. Tim Webb stated that 2016 dues will remain the same - $100 based on the projected expenses in 2016. Tom Pointe asked for approval of the proposed 2016 Operating Budget. Joan Studzinski motioned to approve the budget as presented, seconded by Walter Wilczynski, all in favor, motion passed.
2016 Board of Directors – Heidi Clark-Ladd, Nancy Bathke, Richard Burgett, Rob Haines, Tom Pointe, Ron Reamer, and Joan Wilczynski were included on the voting ballot to volunteer another 1 year term. No one was nominated from the floor. Walter Wilczynski motioned to approve the slate by acclimation, seconded by Ron Reamer, all in favor, motion passed. Tom Pointe asked if there were any additional items for discussion. No issues were presented. Ron Reamer motioned to adjourn the meeting, meeting adjourned at 2:32 p.m.
Respectfully submitted,
Tim G. Webb, Property Manager
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